BENEFITS FOR YOU
- Competitive salary & bonus: Full social insurance based on gross salary; attractive quarterly bonuses
- Annual bonus: Year-end bonus of at least 1 month’s salary (minimum)
- Insurance & other benefits: Social insurance, 24/7 advanced health insurance, birthday gifts, and more
- Team activities & events: Team building, sport activities, annual celebrations (e.g. year-end party, New Year party).
- Annual leave: 12 ++
POSITION OVERVIEW
The Admin Executive is responsible for managing administrative operations with a strong focus on business travel coordination. This role plays a critical part in arranging domestic and international travel, including flight bookings, hotel reservations, and transportation logistics, ensuring accuracy, cost control, and smooth execution of travel plans. Hands-on experience in airline booking procedures is essential for this position.
KEY RESPONSIBILITIES
- Administrative & Travel Coordination (80%)
- Manage all business travel arrangements for employees and BOD.
- Book domestic and international flights accurately and efficiently.
- Handle ticket changes, cancellations, rebookings, and urgent schedule adjustments.
- Work directly with airlines, ticketing agencies, and OTA platforms to secure competitive rates.
- Arrange hotel bookings in line with company policy and budget.
- Coordinate office vehicles and external car rental services for business trips.
- Monitor and report travel expenses on a regular basis.
- Ensure all travel schedules are well-organized, cost-effective, and executed without errors.
- Support other administrative tasks when required.
- Reception (20%)
- Manage the reception desk and professionally welcome guests and partners.
- Handle incoming calls and redirect appropriately.
- Manage meeting room bookings and preparation.
- Coordinate logistics for meetings and internal events.
- Receive and distribute mail and parcels.
- Maintain a clean and professional reception area.
QUALIFICATIONS & SKILLS
Education: Degree or diploma in Business Administration, Tourism, Hospitality, Languages, or related fields.
Experience:
- Minimum 3 years of experience in Administration, Travel Coordination, or Travel Agency roles.
- Solid hands-on experience in booking domestic and international flights and managing ticket changes.
- Prior experience working directly with airlines or ticketing agencies is highly preferred.
- Experience supporting senior management is an advantage.
- Languages: Good command of English (written and spoken)
Skills & Attributes:
- Strong knowledge of airline booking procedures and ticketing processes.
- Experience handling flight changes, urgent rebookings, and schedule adjustments.
- Strong cost control mindset and budget awareness.
- Strong organizational and multitasking skills.
- Ability to work under time pressure and manage urgent travel requests.
- Good communication and coordination skills.
- Proficient in Microsoft Office (especially Excel).
- Willingness to support urgent travel arrangements outside normal office hours when required.
Requirements:
- Gender: Female < 35 age
- Pleasant and professional appearance with a positive attitude
